Solutions to Holiday Struggles

When we walked into the tiny lobby/breakfast area, it looked as if our anniversary weekend hotel wasn’t living up to the deal it appeared to be online. We got the keycards and headed to the car for our bags. As we passed some rooms being cleaned, I noticed a man carrying a gallon container of solution. The words “Bed Bug” stuck out to me with flashing lights. We made a quick u-turn and hurried to the lobby for a refund. There we were, in Monterey with no place to stay.
 
Joseph and Mary experienced “no place to stay” as well. I’m sure they were much more disturbed by those circumstances with her due date drawing nigh. Fortunately for us, with the help of HotelTonight.com, by evening we were tucked into a beautiful room with a crackling fire. They however, found shelter in a stable with a manger in place of a porta-crib.
 
Feelings of sadness, disappointment, and weariness often accompany this “most wonderful time of the year.” Unmet expectations can quickly deflate our hopes, increase our stress, and leave us feeling like victims of our circumstances.
 
After Christmas, but before you put away the last box of decorations, sit down with your laptop or pen and paper. If any of these struggles resonate with you, consider the solutions and benefits. Then, set yourself up for a more peaceful and productive holiday season in 2019.

Timely Tips - for a peaceful and productive holiday season

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#1 Problem:
You experience regret at the end of the season due to things you didn’t get to do, or didn’t get done. (Glad we got cookie decorating with the granddaughters on our schedule this year!)

Solution:

  • Make a list of the activities, traditions, and holiday prep that you want to do next December.

  • Include the things you loved doing this year and things you wish you would have done. Leave off the things you'd rather not repeat.  

  • Put the list in your “Reminders” app for a notice to appear in early November 2019 or, clip the list to your November page in next year’s paper calendar.

  • When November 2019 rolls around, assign each item a date in December before your schedule fills up. As things arise you can say no, because you actually do already have something scheduled or, make a conscious choice about what to prioritize.

Benefit:
By creating the list at the end of this holiday season, things are still fresh in your mind. Next year you’ll feel more in control by assigning dates and times for new things, traditions, and the general holiday prep projects and activities.

#2 Problem:
You were run ragged with daily stops after work to pick up another gift or stocking stuffer—"Oh yeah, I forgot Aunt Susie!” The “joy of giving” ends up being just a slogan on a sign and not part of your holiday experience. There’s no down time for sipping hot chocolate and watching a good Christmas movie.

Solution:

  • Create a list of all the people and events (office party, hostess gifts, stockings, etc.) for which you purchased presents this holiday season and will most likely need to buy for next year.

  • Record stocking items and hostess gifts you purchased this year that were a hit and can be repeated next year.

  • Keep this list handy in a folder (digital or hard copy) so you can shop throughout the year.

  • When you find something, record it on the list along with where you hide it, so you won’t double-buy in December.

  • Give yourself a shopping deadline and schedule times to shop prior to that date.

Benefit:
You won’t be fighting the shopping traffic and crowds and you’ll have more free evenings to enjoy a quiet night at home, or an outing with friends or family.

#3 Problem: Your house looked as crazed as you felt the night before you hosted the family Christmas dinner.

Solution:

  • Grab your 2019 calendar again and block out time for three organizing sessions (kitchen/pantry, living room/dining room, and guest bedroom/bathroom) prior to Thanksgiving. More, if needed.

  • Purge and declutter these areas.

  • If the holidays hit before you’re done, use the garage or your catch-all room to temporarily store the excess. Close the door.

  • Set a reminder on your calendar early in January to tackle the bags/boxes of stuff that were relocated with a completion deadline of January 31st.

  • If it’s still not done—call me!

Benefit:
You can think more clearly when your space is decluttered and open your home with joy. You will also have a plan in place to tackle the clutter after the holidays!

Cute Quote

Abby's (twin #1) bedtime prayer, “Mommy, I want to pray for Mary and Joseph… God, remember Mary and Joseph? They were your parents!”

Photo by Burkay Canatar: https://www.pexels.com

I’m sure that first Christmas didn’t go exactly the way Mary and Joseph envisioned. They celebrated Jesus’ birth with stinky animals and uninvited shepherds. And yet, Mary “treasured up all these things and pondered them in her heart.” May we too find ways to focus on and treasure that which is most meaningful this Christmas and always. Merry Christmas!

The Hub of Your Home

Hub. It’s a funny word, but descriptive of where most of life’s stuff lands. You know, the flat surfaces in the kitchen/dining area. It’s the area of activity where we come and go and make plans, make meals, and make messes.  Dictionary.com defines hub as "the effective center of an activity.” Whether you’re single, married, or a family of eight, there's activity and stuff that needs to be managed. 
 
You may think you're the only one who struggles with keeping your hub "effective." Since we don’t usually drop by other people’s homes unannounced, they've had time to push the contents of the table and countertop into a bag and stick it in a closet, pretending it doesn’t exist. Maybe that’s been your mode of operation as well.
 
The problem comes when three weeks later, “Where’s that form I needed to fill out?” Or, “Did I miss paying the mortgage-- again??” Or, “How come I didn’t know you had a field trip today?”
 
Today's Timely Tips provide ideas to reduce the clutter and create a more effective hub.

TIMELY TIPS - for an effective center of activity

LOCATION
Keep the items you need for your activities near the center of activity. Here are some ideas to consider.

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Kitchen Desk: If you're fortunate enough to have a built-in desk in your kitchen, clear it off and prepare it for use. 

Converted Closet: Think outside the box. Krista at TheHappyHousie.porch.com created an efficient and beautiful hub in a centrally located closet. 

Kitchen Cabinet/Countertop: Chris at Justagirlblog.com created space in a kitchen cabinet attaching pegboard inside one door for keys, and a magnetic board on the other. A holder for active paperwork sits below on the countertop. 

Wall: A blank wall or side of the fridge can also house most items needed for an effective hub. Meredith at Unoriginalmom.com  created this space.


PROCESSING MAIL/PAPERWORK
Paper piles allow you to only see what's on top. Shift your thinking to horizontal=hidden and vertical=visible. Label folders for mail and active paperwork: Action, Bills, Events, File, Read, Receipts, etc. Use your calendar to record when to do related tasks and which folder it’s in. No more searching through multiple piles, or forgetting to do the important things! 

Place your folders near where the mail tends to land. This may be in a holder that sits right on the countertop or kitchen desk. 

If counter space is limited, consider a wall-mount holder

A daily routine of sorting mail and paperwork into your folders/recycle/shred will keep the piles from forming and becoming overwhelming. 


NOTES, LISTS, & CHARTS
Are you constantly grabbing the back of an envelope for your grocery list, or scribbling a note on whatever you can find? They land in one of a million places which results in a slight chance of recovery when needed. The key to effective notes and lists is to constrain them to fewer places and have them accessible when needed.

CLIP BOARDS: This hub by Jenna Burger Design includes clipboards (bottom right) that can be accessed by all family member to leave notes or add items to shopping lists. Dry erase boards are also effective.  

SHOPPING LIST: My favorite shopping list method is a free app called Grocery IQ. Most of us have our phones with us all the time, that means you can add to it anytime, and it will always be with you when you are out and about. You can synch it with family members' phones and it saves specific product information like the type of printer ink, vacuum bags, or make-up you use. 

NOTE APPS: There are a plethora of note-taking apps, like Evernote. Choose one that will make your hub more effective as it reduces paper and allows you to easily "search" for pertinent notes without getting out of your chair. 

PAPER NOTES: If you're more of the pen and paper type, consolidate your notes to one notebook to simplify your life and hub. Purchase a 5.5 x 8.5" spiral notebook that you can use in your hub and take with you. Put the date at the top of the page you're using and record all of that day's notes on that page. Don't tear them out so you can refer back to them as needed without searching all over the house. Keep a paperclip on the current day’s page so you can quickly turn to it.

REMINDERS: This is probably the most transformative use of my smart phone I've made in recent years. The iPhone comes with a Reminders app, which is what I use, but you can use Google Keep with the same function on Android phones. Forget the to do list and use "reminders" for getting things done. I speak into my phone, "Remind me to call Scott at noon." At noon the reminder appears on my screen. I say, "Remind me to water the garden when I get home," and poof, it pops up on my phone when I pull in the driveway. 

CHARTS are another great tool to keep in the hub of your home. Household choreskids' routines, and meal planning charts all contribute to an effective hub.  

CALENDAR: Tracking activities can be accomplished digitally (Google CalendarCozi) or on the wall of your hub with a dry erase calendar. Vanessa at seevanessacraft.com has the pens and supplies hanging below for easy access. 

Wise Words
A place for everything and everything in its place. --Mrs. Beeton

Lose 30 Pounds in a Day!

Organizing.Donations

Lose 30 pounds in a day! Most of us could do it. Maybe even more. All it takes is time, honesty, and a little ruthlessness. I helped two clients do it last month. In fact, they each had more than five garbage bags of clothes to donate when we were done. Oh, did I fail to mention I was referring to 30 pounds of clothes?
 
How many times do you enter your closet and think, “I don’t have anything to wear,” while the closet rod is sagging under the weight of all your clothes? I’m convinced that in those cases, we don’t need more, we need less. What if you were able to walk into your closet knowing you enjoy wearing everything—it fits you well, it’s the style you like, and it looks good on you?
 
You CAN have a closet like that! Check out today's Timely Tips for clothes purging and organizing ideas. 

TIMELY TIPS - to get your closet in shape!

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Schedule a time - Block out 3-6 hours depending on the size of your closet. Schedule breaks so you don’t have a melt-down before finishing. Plan a reward (other than shopping) to enjoy at the end of the day.  
 
Catch up on your laundry before you start so you’re not missing anything in the process.

Purchase matching hangers. I prefer the slim-line velvet hanger for most tops. T-shirts and frequently worn sweatshirts work best on the slim-line plastic finish. The open-ended hangers for pants are great—so easy to use!

Make sure your closet has adequate light. If your bulbs are dim, it can lower your mood and make choosing what to wear in the morning more of a chore. If it’s not a walk-in closet, and didn’t come with a light, install a battery-operated stick-on light.
 
Plan categories for the clothing you keep. Sort by type (pants, shirts, jackets, dresses), use (work, casual, dressy, workout), color, or season. I prefer by type and color to make them easy to retrieve.
 
Clear the closet floor of other items such as shoes, purses, bags of purse contents, etc. Save the purging process of these for another day, but get them out of the way, so you can easily move in and out of the closet.

Make your bed to use as a staging area. Pull out all your clothes (off the closet rod, floor, chairs, etc.) and lay them in piles on the bed. Use a sheet on the floor for the overflow, if needed.
 
Pick up one item at a time. Be honest and ruthless. Most of us are equipped with excellent rationalizing skills that can sabotage the purging process. You’re on a treasure hunt for only the items you’ll be anxious to wear. If it’s something you love and wear regularly, it gets an automatic pass back to the closet.
 
Hang your keepers backwards. As you’re re-hanging your treasures, use the most accessible area of the closet for the clothes you use most. Hang them in your predetermined categories with the hangers facing backwards. After an item is worn, you may hang it the right way. This will help you identify clothing you thought you wanted, but never wear, because they’ll still be hanging backwards at the end of the season.
 
Beware of faulty reasoning. As you continue the purge, don't succumb to, "But it still has the tags on it!" Apparently, that means you aren’t wearing it. Even if it was expensive, it’s not adding value to your life by taking up space in your closet, and someone else could get good use out of it. Donate or consign it.
 
Not your size? Limit the number of items you keep in a size that you’re planning to wear again, but not fitting into presently. Place a few favorites of that size(s) in a bin and put them under the bed or on a shelf, so they’re not mixed with your current size. 
 
Needs repair? Place items you love, but need repair, in a bag or bin. Give yourself one month to get it done. Whatever’s left at the end of the month, goes. Clothing, even items beyond repair, can be dropped off at H&M clothing store for repurposing/recycling.
 
Try them on! You’ll probably run into items that you’re just not sure about. Don’t just ponder them on the hanger, try them on. Then ask yourself, would you buy it again if you were trying it on in the store? Would you be happy to wear it the rest of the day, or out that evening? Remember, you’re on a treasure hunt.
 
Identify your preferences. Look at the items you’ve already returned to the closet. What makes them treasures—style, color, fit, easy maintenance? Identifying what you love about them will help as you filter through the rest of your clothing.
 
Bag and label the donate/sell piles. Send them to their final destination. Enjoy your predetermined reward, and relish in the joy of waking up to a wardrobe you love!

Comical Words
I like my money right where I can see it: hanging in my closet. -Carrie Bradshaw

The Wisdom of Dickens

“A triumph my dear!” Anyone recognize that movie line? My husband quotes it when I have success with a new recipe. There are few movies I watch more than once, and even fewer that I watch every year. A Christmas Carol with George C. Scott is one of those. In the movie, Bob Cratchit is lovingly praising his wife’s Christmas Pudding—a recipe I don’t plan on trying.  
 
A visit to a school for London’s most destitute children inspired Charles Dickens to write A Christmas Carol which was released on December 19, 1843 and sold out by Christmas Eve. He tells the story of Ebenezer Scrooge, Bob Cratchit’s boss, a selfish, miserly man who has a miraculous transformation after the visit from the ghosts of Christmas Past, Present, and Future.
 
In the end Scrooge declares, “I will honor Christmas in my heart, and try to keep it all the year. I will live in the Past, the Present, and the Future. The Spirits of all Three shall strive within me. I will not shut out the lessons that they teach.”
 
Like Scrooge, I believe it does us good to look intentionally at Christmas past, present, and future. The lessons they teach may not be as life altering as they were for him, but they might just make our holidays a little more joyful and a little less stressful.

TIMELY TIPS - from the past, present, and future

Christmas Past                                              Ask yourself some questions. What contributed to your favorite holiday memories as a child? It might have been something as simple as reading a favorite Christmas story, driving down Christmas Tree Lane, or decorating Christmas cookies. Maybe it was what you didn’t do. Having less on the calendar can enhance good memories too!
 
What are some of your best Christmas memories as an adult? Last year our family did a trip together instead of buying gifts. That reduced the shopping frenzy. The year before we had Christmas dinner at PF Chang’s—no prep or clean up—just fun! Another year we cut back on gifts for each other and instead bought a goat for a family in a developing country. Consider things you did in the past that added value to your holiday experience.
 
Family traditions are valuable and can bind a family together. Celebrating Advent with the candles, Christmas story, and family activities is one of our favorites. Some traditions don’t (or shouldn't) last as long as others. Our tradition of playing the card game “Donkey” where you grab spoons from the center of the table lasted only two years. With an engraved trophy at stake, I discovered our family is a little too competitive for that when band aides became necessary.   
 
After your own personal review, decide which ideas you'd like to continue, discontinue, or introduce into your holiday celebration.

Christmas Present
Prioritize! None of us can do it all. Wherever you are in your holiday plans and preparation, take a moment to record what’s still waiting to be done—cards, gifts, baking, decorating, parties, volunteering, watching your favorite Christmas movies, Christmas Tree Lane, visiting Santa, etc.
                    
Consider if any can wait until after the Christmas rush. For instance, I like the new trend of people sending New Year’s cards. Maybe you could deliver goodies on Three King's Day (January 6th) instead of before Christmas this year. (Make it look like you did it on purpose!)

Put a hold on anything that can wait. Then, number the remaining items in order of importance. Schedule your top three, with adequate time, on your calendar. If there are still days left before Christmas, add a couple more. If not, be glad that you’re intentionally doing the things that matter most to you.

Christmas Future
After Christmas, while the holidays are still fresh in your mind, sit down and write a review. What was the best experience? What’s something that needs to be done differently next year? We think we’ll remember, but a year is a long time!
 
Was there something you really wanted to do, but missed out on it, or ran out of time? That has happened to me so, last year after Christmas, I made a list of everything I wanted/needed to do and wrote it into the notes section on this year’s December calendar. When December rolled around, I scheduled them onto a specific day/time. It hasn't happened exactly as planned, but at least there's a plan!

Wise Words
I bring you good news that will bring great joy to all people.The Savior-- yes, the Messiah, the Lord-- has been born today in Bethlehem, the city of David!  -An Angel of the Lord

Live Like an MVP's Mom

Following the Golden State NBA win, Kevin Durant’s mom was a guest on Good Morning America. As I was getting ready for the day, I heard the host, Robin Roberts, say, “She put so much of her life on hold to raise her two sons.” I’m sure there are ways to argue this to be true, but hearing what Wanda Durant shared prompted my thoughts in a different direction.
 
Referring to her son’s 2014 MVP award ceremony (it's worth watching) Wanda said, "I felt fulfilled as a mom. When he gave the speech and he talked about me... I felt like he got it, he understood why I was the type of mother that I was… at that moment I felt like I was fulfilled as a parent because it was like all that hard work really paid off."
 
Does that sounds like a life “put on hold” or, like a life lived with intentionality, purpose, and fulfillment? I work with people at all stages of life—young moms overwhelmed with managing a household and career, retirees who realize that “waiting for retirement to get organized” probably wasn’t the best plan, and everyone in between.
 
A common thread is a desire to make the most of the current stage they’re in, to simplify and purge things, so that more attention can be focused on relationships and what matters most to them. Wanda Durant was clear in her understanding of what her life was about and she embraced it— making sacrifices yes, but choosing to build into those she loved most dearly, her two sons.

There’s no “one size fits all” when it comes to living a life with intentionality, purpose, and fulfillment, but here are some Timely Tips to help you live like the mom of an MVP.

Timely Tips - for purposeful living

  1. Identify what’s most important to you. No one else can do that for you (even though they’ll try). It may not be the thing(s) you’re currently investing in. I’ve never heard of someone on their deathbed saying, “I wish I had spent more time shopping online, or watching Netflix." It’s easy to slip into a comfortable routine that leaves no time for things that truly give us purpose and meaning in life.

  2. Think short and long term. Reframe the “putting your life on hold” perspective by identifying current and long term goals that align with your values. Weigh the costs and embrace the sacrifices that come with those commitments. Commit to “living” your current life with purpose. You may not have the pay-off of a famous, wealthy son in the NBA like Wanda has, but you will experience a sense of fulfillment.

  3. Make the most of your strengths. What do you do well that will enhance your values and goals? My husband is a natural coach. From teaching our kids how to walk and talk, to coaching their softball teams, he used his skills in his role as a dad. How can the strengths and skills you have help you fulfill your current goals?

  4. Reject “all or nothing” thinking. My oldest daughter did lots of musical drama during her high school and college years. Now with three kids (two three-year-olds and a one-year-old) she can’t commit to a Roger Rocka’s rehearsal/performance schedule, but she recently participated in the Clovis Community Choir patriotic concert. She found an outlet for her passion that fits her current life-style. All or nothing thinking sometimes stops Seniors from purposeful activities, too. Maybe you can no longer work a 40-hour week, but there are many part-time jobs and volunteer opportunities out there.

  5. Create an environment conducive to your goals. You knew I’d get to this, didn’t you? Is your home supporting the values you’ve established? Are you wanting to focus more on relationships, but feel too embarrassed to invite people in? Do you have a place to work on your projects and goals? Is your home serving as a respite for your family or does your stress level rise as you enter the door? Sometimes, just like we need to create space in our calendars, we need to create space in our homes for what’s current and important. Lives of meaning and purpose don’t need a “model home” environment, but they need a supportive place to restore and energize you as you achieve your goals.

If this struck a chord, but you’re not sure where to start, or afraid you won’t follow through, I offer Close-The-Gap Phone Coaching in addition to my hands-on organizing. Through coaching I help people foster awareness around their values and motivation, create and engage in action plans, and learn through the process of challenges and completion. Feel free to contact me.

Wise Words
Good intentions will never take you anywhere you want to go. Only intentional living will.  -John C. Maxwell

A Common Find

organizing.papers

The other day I lifted out the final stack of paper from a box we were working through and there it was… Organizing from the Inside Out by Julie Morgenstern. My client had a sheepish grin on her face. Organizing books are a common find in my clients’ homes and offices. There’s some great information out there and today I’d like to share my top three favorites (in no particular order), what they have to offer, and how you can get the most out of them.

TIMELY TIPS - book reviews

 

Organizing From the Inside Out by, Julie Morgenstern
One of the cool things that gives credence to this book is that Morgenstern now has an organizing empire, but she wasn't born naturally organized. Her whole premise is that if she could learn to be organized, so can you! The book has four parts including perspectives on organizing and how to create a plan. She goes into detail about how to organize every room in your house, office, and even car. The book ends with a section on time and technology.

I love the charts, bullets, and extras like “Insider Tips.” It’s very comprehensive and user-friendly. Once you’ve read parts one and two, you can pick an area or room you want to start with and go straight to that chapter. Morgenstern’s advice on where to start, “Pick the space you either spend the majority of your time in, find the most irritating in terms of clutter, or that’s keeping you from reaching your personal or professional goals.”

 

Organizing for the Creative Person by Dorothy Lehmkuhl and Delores Cotter Lamping, C.S.W.
If you’re creative and find getting and/or staying organized a challenge, this book's for you! Chapter titles include “Creative Ways to Schedule Your Work,” “To Keep or Not to Keep,” and “Plowing a Path Through Personal Papers.” The book is full of relatable real-life examples. Each chapter ends with a list of the most important points. So helpful!

Lamping’s experience as a psychotherapist brings insight into the challenges we face, “We repeatedly tell ourselves we’ll ‘get around to it soon,’ though we know full well that we’ll always be able to think of something better to do.” Their practical strategies help those who resist conventional organizing. More words of wisdom from their book-- “Clutter expands to fill the areas allowed for its reception,” and "the fewer items you have, the less time it will take you to manage them.”

 

It's All Too Much by, Peter Walsh
Peter Walsh says, “This book is for people who are overwhelmed, trapped, suffocating beneath their stuff. This book is for people who think cleaning up is a waste of time, but spend whole weeks of their lives looking for their keys.” While practical and applicable, Walsh’s book also speaks to the emotional aspect of organizing. Part One helps you evaluate your circumstances, set priorities, and cast vision. “As soon as you calculate the cost of clutter, you’ll realize that it’s not worth holding on to things… because of what they’re worth. Remember to think in terms of the life you want to live and the vision you have for your home,” says Walsh.

Part Two is straight talk, with a little humor, on how to get it done. “I have never been able to understand the urge to cover a bedroom floor with yesterday’s socks, underwear, and jeans. Consider what you want from your bedroom and then ask yourself if dirty clothes on the floor are part of that plan. I didn’t think so,” writes Walsh. For each area he outlines organizing strategies and provides helpful “Reality Checks.”

You might remember Walsh from his TLC hit series Clean Sweep. My claim to fame was when he sat next to me in a workshop at a National Association of Professional Organizers conference! Despite his success, he’s a very down to earth person. I love his book, but I must admit, I’m a bit more gentle with my clients than he was on his show.
It's All Too Much Workbook
It's All Too Much DVD version available for purchase on YouTube

MAKE IT HAPPEN!

MAKE IT HAPPEN with small group conference calls!

Do you need an extra boost to put into practice what you read? I'm offering four one-hour small group conference calls that will provide just the right amount of support, accountability, and guidance to keep you on task. This is a nonjudgemental zone where you can freely share and be challenged and encouraged to persevere and see results. We'll use the It's All Too Much Workbook as our text with the following schedule (every other Tuesday evening 7-8 pm PST):

Session 1 (April 18) Setting the Stage (Chapters 1-3)
Session 2 (May 2) You Pick One Area (from Chapters 4-7)
Session 3 (May 16) You Pick One Area (from Chapters 8-12)
Session 4 (May 30) Sustaining Your Success (Chapters 13-16)

To Participate:

  • Email info@organizedbychoice or call 559-871-3314 for more info and registration

  • Payment due by April 1st (Cost: $65 for the four sessions)

  • Purchase your own It's All Too Much Workbook

  • Work through chapters 1-3 prior to Session 1 - April 18th

Limited space available

wise words

Theory is splendid but until put into practice, it is valueless. -James Cash Penney

I would love you for you to join me (and Peter by book) for the MAKE IT HAPPEN Conference Calls! If that doesn't work out, before you get on Amazon and order an organizing book, consider if you’re willing to schedule time to read and apply its contents. Otherwise, when it arrives on your doorstep, you might as well put it at the bottom of a box of papers and call me! ( ;